Personal data and the nightly purge
HealthOS holds personal details for a short time you choose. Your set-up is never purged.
Choose the period
On the Your data page (account menu), a manager chooses how long personal details are kept: 1 day (the default), 7 days or 30 days, and the workspace’s time zone. Each night, after 2am in that zone, details older than the period are removed.
Lodged or exported goes sooner
Whatever the period, details go at the next night’s purge once they have been submitted:
- a Code Captain run once it is exported or downloaded;
- staff details for a month once that month’s 24/7 RN report is lodged with GPMS.
What is removed
- Code Navigator and Code Captain: the redacted document text, proposed codes and evidence, and grouper batch files.
- Periscope: staff names, employee numbers, contact details and dates of birth. Hours, dates and roles stay, so no care minutes figure changes.
- Purser: enquiries and the names and contact details on quote enquiries. That a quote arrived, and its estimate, stay.
What is always kept
Your GPMS and ACWS connections, homes and beds, pay category mappings, care minutes and 24/7 RN totals, lodged GPMS submissions, price lists, your quote page and your subscription. Audit trails of who did what are kept too.
Download first
The Your data page lists every record with the night its details go, and its downloads. Download anything you need to keep before then. Re-uploading a timesheet after a purge is safe: it reads as already imported.
Still stuck? Email support@healthos.net.au